30 Microsoft Word Shortcut Keys Everyone Should Know (and their functions!)


I learned computer skills and Microsoft office packages right at the age of 9 going on 10. My father had enrolled me back then in a daily series of training and teachings including that of Microsoft. I learned quite fast! May be...because he had initially promised me a PC and you can imagine the joy it would have brought to me at that age.


Then I rounded up and daddy didn't keep to his promise (Lol!) but he later did, and that was right after high school. I really showed off with it then (Lol!) and I can recall seeing the 'Uncle' that tutored me few years later and my Dad was telling him all that I have been involved with (proud dad moment...Lol!) and he was super impressed that I had learnt very well.

Shortcuts are life savers! And I would say, to use Microsoft Word effectively, one must learn these shortcuts very well especially for career people. Though 'Uncle' didn't teach me all the shortcuts back then but he did show me the necessary ones and as I sharpened my skills, I learned about the other ones and it has aided and improved my level of efficiency in the use of MS Word, MS Excel, etc. 

That's why, I decided to share some of the top useful MS Word shortcut keys including their fuctions to aid you as well.

  • Shift + F3: Change from UPPER CASE to lower case
  • Ctrl + J: Justify or align text to the center, Ctrl + R: Align text to the right, Ctrl + L: Aligns text to the left
  • Ctrl + Shift + < Decrease font size by 1 value, Ctrl + Shift + >: Increase font size by 1 value
  • Ctrl + [: Increase font size by 1 point, Ctrl + ]: Decrease font size by 1 point
  • Ctrl  + Backspace: Delete one word to the left, Backspace: Delete one character to the left
  • Ctrl + Shift + G: Opens and shows you the word count dialog box for a specific paragraph at the bottom of the document
  • Ctrl + K: Insert hyperlink
  • Ctrl + D: Opens font dialougue box and let's you change font styles, Ctrl + Shift + F: Change font space
  • Ctrl + F: Opens find navigation bar for finding text, formatting and special items
  • Ctrl + N: Create a new document, Ctrl + O: Opens a document, Ctrl + W: Close a document
  • Ctrl + Alt + F: Insert a footnote, Ctrl + Alt + M: Insert a comment
  • Ctrl + Enter: A page break, Shift + Enter: A line break, Ctrl + Shift + Enter: A column break 
  • Shift + Alt + Page up: Select a column, Shift + Alt + Page down: Select a column
  • Shift + Delete: Delete a selected text permanently
  • Ctrl + Arrow up: Move one paragraph up, Ctrl + Arrow down: Move one paragraph down
  • Esc: Exit layout preview, Home: Go to the begining of a document, End: Go to the end a doument
  • F12: Save as, F9: Refresh, F1: Opens help, F7: Spell check of a selected text
  • Ctrl + G: Go to a page, bookmark, footnote, table, comment, graphic, or other locations
  • Alt + Shift + P: Insert a page field, Alt + Shift + L: Insert a listnum field
  • Alt + Shift + D: Insert a date field, Alt + Shift + T: Insert a time field
  • Alt + Shift + Arrow Up: Move selected paragraph up, Alt + Shift + Arrow Down: Move selected paragraph down
  • Alt + Ctrl + 1: Apply the Heading 1 style, Alt + Ctrl + 2: Apply the Heading 2 style, Alt + Ctrl + 3: Apply the Heading 3 style
  • Alt + Shift + N: Merge a document, Alt + Shift + M: Print the merged document
  • Alt + Ctrl + I: Switch in and out of print preview
  • Ctrl + Space: Remove paragraph or character formatting
  • Ctrl + I: Make letters ITALIC, Ctrl + U: Underlines a selected text
  • Ctrl + X: Cuts a selected text, Ctrl + V: Pastes a selected text, Ctrl + P: Print a document
  • Ctrl + A: Selects entire text, Ctrl + B: Make letters BOLD, Ctrl + C: Copy a selected text
  • Ctrl + S: Saves a particular document, Ctrl + Z: Undo the last action, Ctrl + Y: Redo the last action
  • Ctrl + Alt +C: The Copyright Symbol ©, Ctrl + Alt + T: The trademark symbol ™ , Ctrl + Alt + R: The registered trademark ® 

NOTE: The + sign actually mean that you should hold down both keys at the same time.

Do you make use of shortcuts while typing? What shortcut keys works best for you? When did you learn computer skills? What was your experience like? Do you know of other shortcut keys? Kindly share your thoughts with me below..





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13 comments

  1. First thing I looked out for when I saw this post was how to change from a upper case to lower case and thankfully it came first on the list. Thanks for your helpful post as always!

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    1. Thanks for reading Ivy! Glad to see you here again ♥

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  2. Wow, this is so helpful!! I use shortcuts for some things, but always forget there is one for just about everything! Thanks for sharing!

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    1. Kelly, I'm glad you found the post helpful. Thanks for reading!

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  3. Good! When I worked in Spain I though that the Ctrl + A stopped working... it turned out that the Spaniards have their own way to select the entire text and it it Ctrl + E. It was driving me mad for months... And yes Ikept googling the solution and google ketp telling me it is Ctrl + A ... until one day my collegues explained it to me ;-)

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    1. Haha...I could imagine how frustrating it was😊 Thanks for stopping by Kamila!

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  4. These are so helpful! I had an interview last year where a whole section was on excel shortcuts and I didn't know enough of them! I wish I would have seen this before that (: I love the story about your childhood too!

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    1. Awww...thank you💕💕💕

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  5. Wow thank you for these. Glad I learned a few new things today

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  6. I use shortcut keys all the time, but there were some on your list I didn't know, so thank you. Ctrl Z has to be my most commonly used one, followed by cut, copy and paste. :D

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  7. This is awesome!!! I am kicking myself for not knowing some of these before now!

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  8. Great post. There are a couple on here I didn't even know about.

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